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Tender Process
Once a procurement route has been selected, i.e. whether Torbay Council needs to run a Quotation or a Tender, whether the procurement will be subject to the full rigour of the Public Procurement Regulations or if a Framework Agreement already exists that we can buy in to, the Council must then select an appropriate Tender process from a number of different options.
Under Public Procurement Regulations 2006 Threshold
- Quotation
This will usually be a single stage process and in most circumstances, less rigorous than the two or one stage Tender processes
- Two-Stage Tender
This allows potential suppliers who satisfy a number of criteria, usually assessed through a Pre-Qualification Questionnaire (PQQ), to be shortlisted to submit a Tender
- One-Stage Tender
All potential suppliers may submit a Tender
Over Public Procurement Regulations 2006 (as amended 2009) Threshold
- Open
All potential suppliers may submit a Tender
- Restricted
This allows potential suppliers who satisfy a number of criteria, usually assessed through a Pre-Qualification Questionnaire (PQQ), to be shortlisted to submit a Tender
- Restricted Accelerated
This allows for the same Restricted procedure as detailed above albeit in a shortened timescale, which must be justified in the circumstances
- Competitive Dialogue
This allows for a process to be conducted over several stages with face-to-face meetings with suppliers to discuss the issues inherent to the complex projects and procurements that this process is expected to be utilised to facilitate
- Mini-Competition
This is the process by which a call-ff from a Framework Agreement that is already in place must be made and which is similar in its requirements to a quotation process
Most of the Tender processes that Torbay Council undertakes are conducted via its electronic tendering system Devon Tenders 
, which not only provides a database of suppliers to Torbay Council as well as an advertising facility, but also allows for the electronic exchange of Quotation, Pre-Qualification Questionnaire and Tender documentation. Completed documents are expected to be returned by suppliers in advance of the closing date and time where they will be securely stored on the system until the closing date and time has passed, when they are opened in the presence of two Council Officers and formally recorded.
, which not only provides a database of suppliers to Torbay Council as well as an advertising facility, but also allows for the electronic exchange of Quotation, Pre-Qualification Questionnaire and Tender documentation. Completed documents are expected to be returned by suppliers in advance of the closing date and time where they will be securely stored on the system until the closing date and time has passed, when they are opened in the presence of two Council Officers and formally recorded. Related Websites
Contact Corporate Procurement
- Tel: 01803 208977
- Email: procurement.team@torbay.gov.uk
- Fax:
