MINUTES OF TORMOHUN COMMUNITY PARTNERSHIP ANNUAL GENERAL MEETING

23RD MAY 2007

WINDMILL CENTRE, HELE


PRESENT:

Jenna Bundy (JB) Chair and Hele Baptist Church

Tracey Cabache (TC) Torbay Council

Joan Dunne (JD) TADHD Group

Cllr. Jenny Faulkner (JF) Torbay Council

Margaret Forbes-Hamilton (MFH) Friends of the Churchyard

Maureen Giffard (MG) H.V.C.A.

Steph Nickels (SN) Neighbourhood Watch Co-ordinator

Tony Porter (TP) Torbay Council

Sue Smith (SS) H.V.C.A. (Chair)

Chris Thomas (CT) Treasurer and Upton St. James Primary School


APOLOGIES:

Gill Battye

Sue Colley

Madeleine Cooper

Kevin Fannon

Tara Fowler

Cllr. Robert Horne

Cllr Robert Excell

Mark Pocock


JB welcomed those present. She formally apologised to any members who had been inconvenienced by the lack of communication, minutes and notice for this meeting. In particular she apologised to Sue Colley and Kevin Fannon who had been unaware that the meeting had been rescheduled from 22nd May.


  1. MINUTES OF 13th MARCH 2007

Correction to Item 13. Replace "grass" with "tarmac".

Approval of Minutes proposed by JF, seconded by SS.


  1. MATTERS ARISING

Item 4 – BALLOON QUEST. JF reported that planning permission had originally been turned down but now being dealt with under delegated powers and will come back for reconsideration.

Item 8 – FUN DAY. Now rescheduled to 21st July due to H&S concerns following maintenance work on underground tanks. JF suggested SWW/May Gurney be approached for donation or support due to inconvenience caused. (Action: SS)

JF reported that a Vintage Car will be available for the "Queen" and her attendants.


  1. SELECTION OF STEERING GROUP

The meeting discussed the role of the Steering Group. It was felt that too few people were present to appoint. It was agreed to do this at the public meeting on 10th July following suitable publicity to promote interest.

A role description and proposals need to be prepared for 10th July. (Action: TP & TC)

JB proposed that a Vice-Chairperson should be appointed. This will also be conducted at the 10th July meeting.

JD put her name forward for the Steering Group.



  1. RECONFIRMATION OF OFFICERS

Chairperson: JB was proposed by JF and seconded by CT.

Treasurer: CT was proposed by JB and seconded by JF.

Secretary: CT offered to take on the role until a Secretary could be appointed at the 10th July meeting.

The above appointments were approved by the meeting.



  1. TREASURERS REPORT

CT spoke to his written report (attached). Acceptance of the Report was proposed by JF and seconded by MFH.

Current balance is £855.00.


  1. SUB-GROUP REPORTS

a)Children & Young People

CT reported:

  1. Child Protection Training. JB,KF and CT had attended a one day training course run by Torbay Council.


ii) The effort to work with pupils from St. Cuthbert Mayne in developing the Barn at the old SDC site had hit an obstacle. Sue Colley and Kevin Fannon had visited the school to participate in a Citizenship Day in order to promote debate about the Barn proposal. Unfortunately the day was spoilt by the bad behaviour of a group of pupils who had disrupted the event and been ill mannered towards Sue and Kevin and to visiting veterens. The sub-group will meet shortly to consider how to proceed.

JF recommended that the sub-group should consult Joe Elston at Torbay Council Youth Services to seek advice and support. (Action: CT to inform sub-group).


iii) Upton Park Friends Group. The group still awaits clear statement regarding availability of funding from 106 money arising from the SDC site development. Lighting proposals are on hold pending 106 decision. An outcome is awaited on a bid made for sports coaching funding through Awards for All. JF advised CT to contact Sue Cheriton at Torbay Council regarding 106 money.


b)Community Development

SS reported on the community Fun Day which had been rescheduled to 21st July. There had been a positive response from groups who had been notified of the date change. The meeting discussed the opportunity to invite further groups (e.g. Carers Support Group, more churches, religious groups and the Polish community). Publicity will go out inviting nominations for "Queen of the Fair" (aged 13-16) and "Princess and Prince" attendants (aged 10-12). The "Queen" will act as an ambassador for young people in the community. Public Liability Insurance will cost £425 and will be for a specific date, site and purpose. Gill Hayman was sent a letter of thanks for her help as a previous Tormohun Councillor. She will be formally invited to the Fun Day.

CT proposed a vote of thanks to SS and MG for their efforts.


c)Community Safety

A list of potential crime/trouble hotspots has been passed onto the Police.Concern was expressed at the lack of Police presence at Partnership meetings and other community meetings. (Action: TC to follow up with the Police).


  1. PUBLIC MEETING 10th JULY 2007

SS will book the Foyer for 6-8 pm meeting. The meeting will be publicised through radio, papers and posters. (It was noted that a leaflet drop used last year had not been very successful). The meeting discussed options for a topic to galvanise interest.

MFH suggested Factory Row(temporary dispersal of residents or presentation of building plans);Orchard Road Social Club development; Railway Inn dvelopment;B&Q site development in Torre.

CT suggested Car Parking.

TC suggested Policing.

The meeting favoured Policing. (Action: TC to liaise with local Police and seek invite to the Chief Constable).


  1. COMMUNITY LENGTHSMEN

TC outlined proposals. There will be 3 teams of 2 persons who will be allocated across Torbay. Each Team will be allocated to a number of Community Partnerships, and operate on a rolling programme of 2 weeks per Partnership. A Partnership

co-ordinator is required to liaise with the Community Lengthsmen in order to prioritise target areas and activities. This will be launched on 1st July 2007.

The meeting discussed some of the pros and cons. TC reassured that this was additional resource and would provide services not currently offered by existing Departments. It was agreed to seek a co-ordinator.

(Action: MFH to liaise with potential co-ordinator and TC)

The meeting noted that there was a particular problem with litter inside and outside the fences surrounding Torquay Community College.




  1. ANY OTHER BUSINESS

CT asked the Partnership to consider staging a public event to publicise the risk of abuse on the internet. This found favour and CT was advised to consult with Jo Elston and Safer Communities.

(Action: CT to investigate and report back)


TC reported that a mural will be painted on the wall at the foot of Market Street and sought a volunteer to participate in the selection process on 4th June. MG and JB agreed to attend.

  1. DATE OF NEXT MEETING


TUESDAY 10th JULY 6pm at the FOYER (venue to be confirmed)